Bookkeeper / Office Administrator

MPC Consulting is currently recruiting a part-time Bookkeeper / Office Administrator to provide accounting and office administration services to ensure proper financial controls are being maintained, reporting requirements met and payments processed both correctly and on time; and to ensure the smooth running of the office. Please email resumes to careers@mpcconsulting.net

Nature of Work

This position reports directly to the owner of the company. The incumbent provides full cycle accounting services to ensure proper financial controls are being maintained, reporting requirements met and payments processed both correctly and on time. The Bookkeeper will possess above average attention to detail and problem solving abilities, as well as excellent communication and interpersonal skills. They also perform an office administration function to assist in the day to day business operations.

Education and Experience

• Full cycle accounting
• 5+ years experience using Simply Accounting and creating reports/spreadsheets using Excel
• 5+ years accounting or bookkeeping experience
• Processing payroll through Payworks an asset

Essential Duties and Responsibilities

• Full cycle accounting
• Review and process a varied assortment of financial documentation including accounts payable, receivable and reconciliation transactions, contracts, invoices, purchase orders
• Customer invoicing as well as collections;
• Prepare month end statements including a/p, a/r, income statement, balance sheet and miscellaneous reports such as project cost and variance analysis, cash flow forecasts
• Create accounts for vendors, customers and all other accounting records
• Control all functions of bookkeeping and payroll
• Coordinate payroll with Payworks and enter into Simply Accounting
• Reconcile and remit quarterly GST, PST and WCB payments
• Reconcile monthly bank statements
• Assist with year-end preparations and any special projects
• Assist with the administration of benefit enrollment, cancellations and status changes in various benefit plans
• Provide office administration duties including answering telephones; ordering office supplies, open and sort incoming mail; prepare outgoing mail and arrange for courier services; assist with shipping and receiving etc.
• Identify procedures and other operable areas that are possibly deficient and in need of improvements, offer recommendations for improvement to Supervisor, and develop/implement the changes
• Perform other duties as assigned or as operational requirements dictate

Required Knowledge, Skills and Abilities

• Thorough knowledge of PST, GST, WCB and payroll complexities
• Strong communication skills, both written and verbal
• Established habit of working without close supervision
• Detail oriented, focused, and meticulous data entry skills
• Good project management and interpersonal team skills
• Proficient typing skills
• Ability to initiate and organize own work to meet strict deadlines
• High level of energy, self-confidence and enthusiasm
• Ability to exercise discretion and diplomacy when dealing with the public
• Ability to understand and maintain confidentiality internally within the company and externally with customer and vendors
• Computer literacy: contact management software, proficiency in MS Office and a thorough knowledge of Simply Accounting and Excel is essential